Summary and Purpose
Lancaster Public Library has multiple spaces perfect for business meetings, networking receptions, private parties, and more. Flexible spaces throughout the building offer many options for businesses and organizations, and hosting your event or meeting at the library provides a unique experience for you and your guests*.
Rooms Available for Community Use
- Study Room: Maximum capacity is two people, standing or seated.
- Study Room equipped with one table and two chairs.
- Flex Office: Available for small groups, maximum capacity is 12 people, standing or seated.
- Can be arranged to accommodate four people around a conference table.
- Media Room: Maximum capacity is 49 people, standing or seated.
- Can be arranged to accommodate 27 people with tables and chairs.
- Terrace: Maximum capacity is 49 people standing or seated.
- Terrace equipped with tables and chairs.
- Main Lobby or Reading Room: Maximum capacity is 480 people, standing only. Can be arranged to accommodate 343 people with chairs only or 160 people with tables and chairs.
- Program A: Maximum capacity is 146 people, standing only.
- Can be arranged to accommodate 104 people with chairs only or 49 people with tables and chairs.
- Program B: Maximum capacity is 49 people standing, seated (chairs only), or seated around tables.
- Program A&B Combined: Maximum capacity is 250 people, standing only.
- Can be arranged to accommodate 175 people with chairs only or 75 people with tables and chairs.
- Community Room: Maximum capacity is 189 people, standing only.
- Can be arranged to accommodate 135 people with chairs only or 74 people with tables and chairs.
- Boardroom: Maximum capacity is 49 people, standing only.
- Can be arranged to accommodate 49 people with chairs only or 25 people with tables and chairs (24 additional chairs may be setup around the perimeter of the room).
- Community Room and Boardroom Combined: Maximum capacity is 360 people, standing only.
- Can be arranged to accommodate 275 people with chairs only or 200 people with tables and chairs.
- Heritage Room (Mountville Branch): Maximum seating capacity is 20 adults.
Maximum seating in each of these rooms is in compliance with local fire codes and cannot be exceeded.
Meeting Room Fee Schedule (Subject to Change)
| Area | Fee |
|---|---|
| A - Study Room | $25/hour (no discount for Non-profits) |
| B - Flex Office | $75 ($67.50 Non-profit) for up to 2 hours. $35/hour ($31.50 Non-profit) for each additional hour |
| C - Media Room | $90 ($81 Non-profit) for up to 2 hours. $40/hour ($36 Non-profit) for each additional hour. |
| D - Terrace | $100 ($90 Non-profit) for up to 2 hours. $45/hour ($40 Non-profit) for each additional hour. |
| E - Main Lobby or Reading Room | $100 ($90 Non-profit) for up to 2 hours. $45/hour ($40 Non-profit) for each additional hour. |
| F - Program A | $125 ($112.50 Non-profit) for up to 2 hours. $55/hour ($50 Non-profit) for each additional hour. |
| G - Program B | $125 ($112.50 Non-profit) for up to 2 hours. $55/hour ($50 Non-profit) for each additional hour. |
| *H - Program A&B Combined | $250 ($225 Non-profit) for up to 2 hours. $110/hour ($1000 Non-profit) for each additional hour. |
| I - Community Room | $125 ($112.50 Non-profit) for up to 2 hours. $55/hour ($50 Non-profit) for each additional hour. |
| J - Board Room | $125 ($112.50 Non-profit) for up to 2 hours. $55/hour ($50 Non-profit) for each additional hour. |
| *K - Community & Board Rooms Combined | $250 ($225 Non-profit) for up to 2 hours. $110/hour ($100 Non-profit) for each additional hour. |
| L - Heritage Room (Mountville Branch) | $50 ($45 Non-profit)/hour. |
| Off-Hours Fee | $250 |
| Security Services | $65/hour/guard |
| AV Equipment | $30/rental |
| TV Equipment | $30/rental |
| Assistance Setup/Cleanup | $50/rental |
Completing Applications and Scheduling of Meeting Rooms
In the scheduling of Library meeting rooms, Library operations and activities take precedence over outside activities. Parties interested in renting LPL space must apply in advance (minimum of 10 business days) by completing an Application for Rental for review by the Executive Director. The Library will maintain a reservation file and calendar documenting all planned meeting room activities and applications on a month-by-month basis.
Meeting Room Use Policy
Please review the Meeting Room Policy before requesting a room reservation. It is important that you follow the terms of use so that you will be able to reserve our meeting rooms now and in the future.
To get started, click on the Application for Rental button below.
*Use of the meeting rooms by an approved organization or group does not constitute an endorsement of that group or organization by the Lancaster Public Library.